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Task 1 (letter writing) : apologize for absence (semi-formal)
You were absent from an important event held by the company you work for.
Write a letter to your manager. In your letter:
- Apologize for your absence and explain the reasoning.
- Explain why you had to be at the other event.
- Explain what you will do to catch up.
Write minimum 150 words
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20 Replies
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184 words
Hi Sir,
Please accept my sincere apologies for my absence from the event held yesterday as I have to be available in another equally necessary event.
I am extremely sorry for not being able to attend this crucial event because I have to be there in another event held for the advancement of the technology on which we are currently working in our project. Since it is the educational event and knowledge gathered from here can be used for the good on our project so I though it will be a better headway to utilize my time in this event.
I still can be able to get information about the missed event as I told a team member to record a thorough video so that I can watch it later also I’ll get in touch with the people who attend the event to get the essential elements I missed here.
At the end, kindly forgive me for the same, I ‘ll try not to clash the events in future as I’ll work on to plan them more accurately.
Your faithful
Sawrnim Dixit
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Hi Sir, (Dear Mr. X): semi-formal letter
I am writing this letter to apologize for my absence…… ( suggested opening line)
I am extremely sorry for not being able to attend this crucial event (you could add details of the events)
Since it is (was) the educational event
knowledge gathered from here can be used for the good (of) on our project
I still can be able to get information (can and able serving the same purpose , better choose either can or able)
I’ll get in touch with the people who attend (attended) the event
Your faithful (since the salutation is Dear Mr. X, closure would be Yours sincerely)
while referring about events , there is lot of “here” and “there” , I would advise to maintain the clarity throughout. Make use of punctuation while using cohesive devices
Band: 1.5/3
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Hi Varun,
I am writing to inform you that I couldn’t make up for the annual board meeting held last week in our office.
I would like to sincerely apologize for not being present for this important meeting which I was really looking for. The reason being very genuine that I had to visit my friend who recently met with an accident and hospitalized.
My friend Vineet is from Kolkata and lives alone here in Bangalore. As he is new to the city and I am being his only friend, It is my responsibility to take care of him. I was in the hospital for the past 2 days during this dire need. He is being recovering now and the doctors have assured that he will be discharged in a few days.
Regarding the board meeting, I shall go through the recordings of this event and also get an update from my colleague Nisha today. I will make sure to work on any action items that I am assign to work on.
I would again beg your pardon for not being present for this event.
Yours Sincerely
Omer
Word Count: 180
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Hi Varun, (Dear Mr. X)
I am writing to inform you that I couldn’t make up for the annual board meeting held last week in our office. (and apologize for the same) : purpose should be clear
who recently met with an accident and (got) hospitalized.
As he is new to the city and (being his only)I am being his only friend,
He is being recovering (recovered)
I will make sure to work on (any- not required ) action items that (have assigned to me) I am assign to work on.
Band: 2/3
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Dear Anita,
I believe you are doing well; Firstly, I would like to apologize for not attending the event on Feb 1,2022 at Maire Hotel.
I was not able to attend the event because I got a call from a customer at the last moment when I was about to leave the office for the event. I planned my day accordingly so that I can attend the event on time. I planned to reach the event directly from the office because the event venue hotel Marie is near to our office and it saves travel time. However, I was not able to achieve that because I have to look into customer issues as it was important for their financial reports. I tried to reach my other team members to check what is the problem in a customer environment. Unfortunately, no one was available as all of them already reached the venue to attend the event.
As office work is important, I thought I could fix the issue in an hour and then I can join the event. My bad luck it took me 5 hours to fix all the problems. By the time office work was completed the event was also finished.
I heard very good feedback about the event. I would like to talk about the same with you. It will be great if we can meet this Friday at 4:00 PM in the office cafeteria. Treat on me. I am interested to discuss the important topic of events as we are planning to have the same event for our company other departments. It will be great to learn from you. Please do let me know it is feasible for you to meet this Friday else we will plan for another weekday.
Once again apologies for missing the event.
I am looking forward to hearing from you.
Thank you,
Yours sincerely
Deepti
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believe you are doing well; (suitable for informal letter)
some words are quite repetitive (event, reach)
I’m afraid the answer is inappropriate with the tone . Read the question carefully. it is letter to your manager and about not attending event held by your company. I believe question is misunderstood.
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Dear Lakshit,
I writing this in regards to my absence on 31/01/2022 in the meeting regarding the new updates of Fannie Mae for conventional mortgage loans and changes in DU.
I am extremely sorry that I was not able to attend the meeting because I had to go to hospital urgently as one of my best friends father got really sick and there was no one to help him , So I went there to help him reach hospital on time.
All the members of his family went out of town due to some important function, only my friend and his father was at home, Suddenly he felt sick due to which he panicked and called me . That is why I went to him so that he could feel bit relaxed and understand that someone is there to support him.
In the end, I sincerely again apologise for missing the event. To be on the same page, I have gone through the presentation which was discussed in the meeting and now I know about all the new updates.
Your Faithfully
Sunpreet Singh
Word Count: 185
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I writing this in regards to my absence on 31/01/2022 in the meeting regarding the new updates of Fannie Mae for conventional mortgage loans and changes in DU. (and apologize for the same)
I had to go to hospital urgently as (the father of one of my friends) one of my best friends father got really sick and there was no one to help him
my friend and his father was (were) at home,
Suddenly he (his father) felt sick due to which he panicked and called me (“he” was becoming quite repetitive and creating confusion)
Your Faithfully (sincerely)
Monotonous sentence structure has been observed, try to use varied structures
Band: 1.5/3
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Hi,
Please review my letter below :
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almost all the sentences are starting with similar structure ” I would….., I had to…., I apologize…., I was…I informed….I still….)
You could write about purpose of writing within 1-2 sentence before explaining bullet points
Need to work on sentence structure.
Band: 1.5/3
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task 1 Semi formal letter:
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Dear sir,
I am writing to apologise and explain why I was absent for the awards ceremony hosted by the company.
Firstly let me thank you for sending me the invitation and trust you put on me that i would make to the event. Although I made all the arrangements and wanted to attend the event, all of a sudden, my old friend of mine suddenly called that he is getting married at Arya samaj and wanted my presence over there.
As there was no one at home, I could not send any one. Being in tricky situation, I forgot my mobile phone at my home and could not call you and inform you the same.
I know that you had been supportive through out may career in this organization and I request you to understand that it was not all intentional and further I would ensure that I would never repeat the same and make a priority in attending any event organized by the company.
Well, let me finish here and kindly let me know if you need any further clarification or any supportive documents.
Yours faithfully,
Prasad
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I am writing this letter in regards to my absence in the yesterday’s award ceremony hosted by the company.
I am extremely sorry for not attending the event. (Opening line)
Old friend of mine suddenly called
(Reason for not attending is not appropriate) write about accident, medical emergency
You have been a great support to me since day one.
In order to catch up on what was covered during the event, I have scheduled a meeting with Mr. Sharma from organizing team. Additionally, I would submit my insights on the event by latest this weekend.
I hope you would excuse me for not showing up in the event
Band 1.5/3
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Dear Mr Nikhil,
I am writing this to apologize for my absence in the scrum meeting held Monday due to an unavoidable situation at my home that day.
I was taking care of my friend who was not doing well, and I need to rush her to the hospital as she suddenly fainted. As she is from Delhi, my room mate and has nobody to take care of her, so it’s my responsibility to stand up to this situation and take care of her. I know the meeting on Monday was really urgent.
I know the Monday meeting was really urgent and due to my absence in it, you may have missed out to mention on a really important updates in a report, but I have sent you an email on a day after i.e Tuesday, with all the updates from my end. Also, I will make sure I will not be repeating the same again, in case I will have any urgency, I will try to inform you prior.
Once again, apologies for the inconvenience you need to bear because of me.
Yours Sincerely,
Swarnika
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Dear Mr Nikhil,
I am writing this to apologize for my absence in the scrum meeting held on Monday due to unavoidable situation at my place yesterday.
I am extremely sorry for my absence as I was taking care of my friend who was not doing well, and I need to rush her to the hospital as she suddenly fainted.
My friend is from Delhi, and is my room mate since past 3 years. As she has nobody to look after her over here in Bangalore so, it was my responsibility to stand up to this situation and take care of her. I am in a hospital since past 2 days, and didn’t get enough time to even to go back home.
I know the importance of the meeting which was on Monday and due to my absence in it, you may have missed out to mention really important updates in a report which you need to share by the end of this week, but I have sent you an email on a day after i.e Tuesday, with all the updates from my end. And I will try to compensate my absence by helping you collate the data from everyone to prepare the report.
I will make sure I will not be repeating the same again, in case I will have any urgency, I will try to inform you prior. Once again, apologies for the inconvenience you need to bear because of me.
Yours Sincerely,
Swarnika
(UPDATED)
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Dear Mr.Sharma,
I am writing this letter in correspondence to my absence in the Annual conference meet last week.
Because of a medical emergency of one of my relative, I could not attend the event. I got a call just when I was leaving, and I had to rush at the place. My maternal uncle met with a serious accident and I had to rush for help immediately.
I apologize for my absence at the meet but it was important to go as he is 75 years old, living alone, had tripped from the stairs and had fell unconscious, because of a serious head injury. On the primary basis, the neighbors had called for an ambulance and hospitalized him immediately, but even in this semi-conscious state, he was only reciting my name so I got a call from the hospital just when I was leaving for our event. I had also updated to my team leader regarding the situation via message and about the sensitivity of the situation.
However, I had called one of my team mate to make minute notes of the event for me and brief me when we catch up back in the office. He has also recorded some videos for few topics that he thought were extremely important that he has shared and I have already gone through, so I do have a brief insight of the event.
I hope you will understand my situation and excuse me for my absence this time.
Yours faithfully,
Meghana
Word Count : 193 Words
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One of my relatives.
I got a call when I was about to leave , and I had to rush to his place.
Actually, my maternal uncle met with a serious accident
I apologize for my absence in the meeting as it was important to go there
Got unconscious
I got a call from his neighbor because he was saying my name repeatedly
I updated my team leader
Band 2.0/3
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Dear Mr. Kunal,
I am writing a letter to apologies for my absence from the very important event “Green Day” held yesterday as I have to be attend meeting with one of our important customer at their office to discuss on the development of new product.
I am extremely sorry for not being able to attend the event which was very important to each employee of our organization. Our very valuable customer call to me in late evening to inform that there is big change in current product development which their senior leaders want discuss with me as I handing the development of this product and requesting to me to attend the meeting on urgent basis in their office. Since the event “Green Day” was very important to me but our customer is also equally important to enhance the business.
As the “Green Day” event has been recorded, I will be able to go through recorded version.
At the end, please accept my apologies for the same, I will try to attend the such kind of events in future.
Your Sincerely,
Gurwinder Singh
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Apologize for not attending the yesterday’s important event “Green Day” as I has ”had” to attend the meeting
Reason is not appropriate
Customer called me in the late evening when I was about to leave the office .
One of my colleagues recorded the event. I will definitely watch it and share my experience.
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Dear Mr. John,
I am writing this letter to apologize for unable to attend the oracle event which was held on last Monday at Jeddah branch. Because of wedding function at my home, I was super busy on that day.
We are four members in my family, and my parents already planned marriage function since last month. Moreover, I am elder brother of my sister, so I had taken lots of responsibilities to make this function successful, and it was completed smoothly without any major obstacles. In fact, If I attended the oracle event, I would not get concentration in the seminar.
I have discussed with HR team to take part in this seminar at our Riyadh branch which will held on next Friday, and they can arrange the sit for me If I get approval from you, so I am requesting to accept my request in the portal for the further procedure.
I am looking forward to your help at your earliest convenience.
Yours sincerely,
John Bathe
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